How to accept invoice payments on your WooCommerce store

Wondering if you should accept invoice payments for your WooCommerce store?

While WooCommerce is one of the most popular ecommerce platforms to build attractive online stores for physical products and services, it doesn’t offer any functionality to accept invoice payments. Having invoice payment options that meet the needs of your users is a great way to build and facilitate customers relationships.

In this article, we’ll explore how you can accept invoice payments in WooCommerce.

What are invoice payments, and why should you accept them on your WooCommerce site?

Accepting WooCommerce invoice payments is an important part of running a successful business.

For starters, it’s a great way to keep track of your business’s finances and get paid on time while reducing manual errors when dealing with numbers. As a result, it can help your business improve cash flow and offer a more professional shopping experience on your online store.

By accepting WooCommerce invoice payments, you also aid sales and revenue which in turn help you grow your business faster and stand out from the competition. It’s also a great way to reduce the risk of customers forgetting to make a payment or making a mistake when transferring funds to your business.

Instead of making payments from their banking app or payments application, customers can pay for their order directly from your WooCommerce store. As a result, you effectively reduce any manual errors in sending over the wrong amount and make it more convenient for all types of users to buy from your ecommerce store.

In addition, implementing invoice payments on your online store also helps increase customer satisfaction. This is because customers don’t have to go through the hassle of creating an account on another website and then having to transfer funds between accounts. It makes the whole payment experience on your online store more seamless and user-friendly.

Accepting invoice payments on your store is not only a great solution for sellers but is also beneficial for buyers. While invoice payments help sellers get paid faster and allow them to focus on other aspects of their business rather than chasing down the overdue invoices, it also gives buyers the option of making payments at their convenience. This way, buyers can pay directly from your WooCommerce site without having to wait until they receive their next paycheck or transfer funds from their savings account into their checking account.

As a result, it helps promote a more friendly and welcoming shopping experience on your WooCommerce site. This also helps your business increase sales and improve customer retention in the long run.

How to accept invoice payments in WooCommerce

While WooCommerce doesn’t let you accept invoice payments out of the box, there are a few ways you can set this up on your WordPress site.

More specifically, you can do this by using either an invoicing plugin or integrating with payment gateways like PayPal and Stripe. This way, you can offer shoppers a direct way of paying for their orders from your WooCommerce site without having to create an account somewhere else or transfer funds between accounts.

One of the best options to do this is by using an all-in-one solution such as the WooCommerce Product Add-Ons Ultimate plugin.

The WooCommerce Product Add-Ons Ultimate is a powerful plugin that lets you enhance the shopping experience on your store. You can use it to offer personalisable products, manage variable products better, and accept invoice payments on your online store.

This plugin stands out from other similar solutions as it enables invoicing on your online store and so much more, at the same price as an invoicing-only tool. This means you can get more features out of a single plugin while paying a budget-friendly price for it.

For a better understanding of why the WooCommerce Product Add-Ons Ultimate is the “ultimate” solution for your online store, it’s important to first understand how it works.

The WooCommerce Product Add-Ons Ultimate is a custom product add-ons plugin that allows your customers to personalise products by selecting extra product options using text boxes, dropdown fields, checkboxes, and radio buttons. In fact, you can add as many additional fields to your products as you like by choosing from over 10 different add-on fields. This gives you and the customers on your online store more fine-grained control over configuring your WooCommerce products.

Additionally, you can also assign a price to every field that you add to your WooCommerce products, which either adds or subtracts from the original product price. This way, you can charge extra for personalisations or offer premium product options.

For example, you can charge an extra $2 for adding the product to a gift box or let customers print their own logo on apparel products for an additional $7. Put simply it lets you add more value to your existing WooCommerce products and increase your profitability. The best part about this is that it also enables you to accept invoice payments seamlessly.

Who should use Product Add-Ons Ultimate?

The WooCommerce Product Add-Ons Ultimate plugin is perfect for anyone looking to accept invoice payments directly through their WordPress site.

For example, if you’re a web designer running your own small business, you can invoice clients and let them pay you through your website. The Product Add-Ons Ultimate plugin lets you set up an area on your site where all of your clients can easily make payments.

Similarly, if you have a brochure site and you invoice your clients directly, you can use the Product Add-Ons Ultimate plugin to accept invoice payments. So, instead of requiring clients to make direct bank transfers to pay your invoices, you can let them pay you directly through your website.

Steps required to accept invoice payments using Product Add-Ons Ultimate

Here, we’ll take a look at the essential steps you need to follow to accept WooCommerce invoice payments using the WooCommerce Product Add-Ons Ultimate plugin.

For this tutorial, you will need a WordPress site with the WooCommerce plugin installed and ready to go. You will also need some WooCommerce products added to your site as well as the WooCommerce Product Add-Ons Ultimate plugin.

Step #1: Get the WooCommerce Product Add-Ons Ultimate plugin

Start off by getting the WooCommerce Product Add-Ons Ultimate plugin and installing it on your WordPress site. Download the plugin .zip file using the link emailed to you at the time of purchase. Navigate to Plugins → Add New and upload the WordPress plugin to your site and install it.

Once the plugin is installed and activated, it’s time to validate your license. Navigate to WooCommerce → Settings → Product Add-Ons from the WordPress dashboard and click on the licence link. Enter the licence key also given to you at the time of purchase and click on the Activate this licence button to continue.

Step #2: Create an invoice for your WooCommerce payments

While WooCommerce Product Add-Ons Ultimate doesn’t have the option to create a WooCommerce invoice for payments, it works seamlessly with invoice plugins. This way, you can use the invoice plugin to create WooCommerce invoices based on the products your customers want to purchase and send them directly via email or download the invoice as a PDF file.

Once you’ve sent the invoice to the customer, you can offer an easy way to accept the invoice payment using the WooCommerce Product Add-Ons Ultimate plugin. Start off by creating a new “Pay invoice bill” named product by navigating to Products → Add New.

After adding a title and short description, set the price to “0” and select Hide Price using the Price label display dropdown menu.

Next, go to the Product Add-Ons tab and click on the Add Group tab and then click on the Add Field button.

Give your field a title and select Name Your Price using the Field Type dropdown menu. Make sure to also select the Required Field? checkbox.

Now add another field and select Text from the Field Type dropdown menu. This field will let users enter their Invoice ID or invoice number when making payments on your WooCommerce site. Once you’re done, click the Publish button.

After you send your customers the invoice, they can pay it directly from your WooCommerce site by entering their customer invoice ID or invoice number and the total amount.

Step #3: Set up pricing rules and link payment gateways

Now that customers can easily pay their invoice payments directly from your WooCommerce site, you want to make sure all payment gateways are properly set up.

For this, we’ll use the WooCommerce Fees and Discounts plugin to set up payment gateways and charge fees accordingly. You can use it to pass on processing fees to customers instead of paying them yourself.

After installing and activating the WooCommerce Fees and Discounts plugin, navigate to WooCommerce → Settings → Fees and Discounts and check the Enable Payment Gateway Fees and Discounts checkbox.

Click on the Save changes button. Next, click on the Payment Gateways link to set up payment gateways on your WooCommerce site.

Select your payment gateway using the links above and choose whether you want to offer a discount or charge a fee based on the payment method the customer decides to use. You can also choose to apply tax on the total amount of fees charged to the customer. Once you’re done, make sure to click on the Save changes button to continue.

This way, customers can make invoice payments using popular payment processors – such as PayPal – directly from your WooCommerce site. This also ensures customers pay the processing fees when using PayPal to checkout from your WooCommerce site.

Step #4: Test out the payment process before accepting payments

It’s also important to test out the payment process before you start accepting payments on your WooCommerce site.

This prevents any payment errors or bugs from occurring as such problems can be detrimental to the profitability of your business. This is why it’s recommended to test out the payment process yourself first and see how well it works. This is also a great way to identify any potential bottlenecks that can be worked on to improve the payment experience on your WooCommerce site.

Conclusion

Invoicing is a great way to offer a more seamless payment experience for customers shopping in your online store. This not only helps enhance the shopping experience on your WooCommerce store but also helps your business easily manage and accept payments, without having to worry about delays. If you spend less time accepting and managing payments, you can focus on other important business responsibilities.

In addition to this, it also makes it easier for your customers to pay for their purchases directly from your WooCommerce site instead of having to use a different application or transfer funds between accounts. However, since WooCommerce by default doesn’t let you do this, we recommend using an all-in-one solution such as the WooCommerce Product Add-Ons Ultimate plugin.

By paying the same price as you would for an invoicing tool, you also get access to a marketing tool that lets you offer discounts on future orders if customers pay invoices on time.

You can also use it as an upsell tool by offering related products based on what kind of personalisation customers select. For instance, if a customer chooses a colour option for a shirt, you can show them other shirt models in that colour.

Similarly, you can also use the plugin as an effective cross-sell tool by offering complementary products based on what kind of personalisation the customer decides to go with. For example, if a customer chooses the engraving option for a necklace product, you can show them available rings and pendants that they can also get engraved.

Ready to start accepting WooCommerce invoice payments on your ecommerce store? Get WooCommerce Product Add-Ons Ultimate today!